Attendance — You’ve got choices! [Customer Support]

July 9, 2015 Beth Charland

You asked, and we heard! Schools were looking for more control regarding recording attendance. In the past, if all classes had attendance enabled and a student had 6 classes where each teacher recorded an absence, then the total for absences for that day would be 6. Attendance totals in turn would look at this total count of 6 versus 1 daily absence and display 6 as the absence count. Students and parents reviewing report cards or the Academic Profile were confused by the counts.

The onRecord team introduced a solution. Attendance Managers can now use the new Record Method task to determine whether attendance is recorded per period or daily.

An Attendance Manager can access the new task through onRecord > Settings > Attendance > Record Method.

Record_Method

Schools can also decide per school level which Record Method they wish to use.

 

If the school selects Daily, they can choose whether it’s recorded from a specific Group Type or a Meeting Time.

Record_Method_2

If Meeting Time is selected, a school can choose which Schedule Set and Meeting Time to use.

Record_Method_daily_meeting_time

The new feature does not stop teachers from recording attendance for other classes. This allows teachers to keep track of their students.

Attendance Managers through onRecord > Procedures > Student Attendance can view which Course absences are included in Absence counts. To the right of the Course title is a red arrow that indicates the class that denotes Attendance of Record.

student_attendance

For more information on setting the Record Method, please take a look at this article which includes a video: https://kb.blackbaud.com/articles/Article/23562

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